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Central Billing System
Managing the Collaborative Money We provide this Personal Edition of the TimeLimited Limited Central Billing System (CBS) as a free download to shamelessly encourage the equitable and gracious art of active collaboration. We hope that this will contribute to people, organisations and communities really collaborating, doing good work together and enjoying more Life in their Life-Work Balance.
Free Download: CentralBillingSetup_090205[3511kb].zip for the CBS Personal Edition (CBS PE) CBS PE is a fully functional Windows 7 compliant System for invoicing and receiving payments for products and services sold to up to 5 different Customers as well as calculating and remitting payments to up to 5 different Suppliers. CBS PE is an excellent business tool for a sole trader or small business to use for their invoicing, accounts receivables, accounts payables and supplier remittances and is particularly well suited to running a professional services contracting business. In addition to supporting the traditional way of paying suppliers for their products and services at agreed $ amounts or rates, CBS can also use the 3R collaborative approach ( Roles > Results > Rewards). The 3R approach allows you to calculate and process your product supplier's remittances at an agreed % of your customer retail price. You can also reward various roles that are successfully performed by paying an agreed share (%) of the gross margin from the products and services you sell to your customers. This is an extremely useful approach for people and organisations interested in Active Collaboration and performance based results where suppliers share both risks and rewards. Please Note: CBS PE is provided with our best wishes on a no responsibility basis as a self-installing .zip executable installation file (on double click) that requires 20 - 30 MB of disk storage after the Wizard has completed the installation. CBS needs a PC running Microsoft Windows 98 or higher (Windows XP recommended) with a minimum screen resolution of 1024 x 768 and also requires Microsoft Access on your system to support its printing function. In addition, if it is installed on your system CBS presents Microsoft Excel for you to use in the CBS Products screen. Suggestion: Download the CBS Help file from here; CBS Help (212kb .pdf Document) and digest it before you download the CBS PE application. We strongly suggest that you review the Central Billing System Help file from the Help tab for a fast start with CBS PE. Upgrade to CBS Professional Edition (CBS ProE) To upgrade to the CBS ProE version that supports an unlimited number of Customers and Suppliers, or to acknowledge the value that our CBS provides, please use our Contact Us page to register your upgrade request and we'll take it from there. CBS ProE License Fee: $500 Terms of Trade: Activating License Key provided after full payment received. More about CBS ...
CBS uses the performance oriented 3R Approach where the 3Rs are Roles, Results and Rewards. With the 3R approach, collaborating participants are Rewarded for the Result that are achieved from the participants successfully performing agreed Roles. Hence Roles > Results > Rewards.
While CBS supports the classic supplier approach to make $ payments in accordance with the agreed Terms of Trade, CBS can also apply the 3R performance based approach that is well suited to the Active Collaboration business model. CBS does this by remitting payment (rewards) to collaborating suppliers that successfully perform one or more agreed roles (such as sales, supplier and management) calculated as an agreed $ amount or % share of the funds received once the customer has paid their invoice for products and services delivered. Since No Result = No Reward, this is a powerful and accountable way for a business operation to encourage and reward actual performance by the participants for responsible customers; as opposed to having to retain funding to cover the costs for activities that do not produce results and to cover the Accounts Receivable risk. Applying the 3R approach can be administratively challenging because you need to work out:
how much to pay
when to pay it
to which supplier
for performing which role(s)
for what customers
over which period
... and the 'how much' can be a fixed $ amount or an agreed % share of Product Revenue or the Services Gross Margin for performing various roles. In any given time frame, your collaboration can be sourcing multiple products and services on different Terms-of-Trade from a range of your suppliers, some of whom are performing various roles within your collaboration to facilitate the delivery of some of your products and services to some of your many different customers. With CBS, prices for products and time (or event) based services can be established and invoiced at an individual customer level, full or partial payment can be received against those invoices and remittances advices generated for suppliers. These remittances can be in accordance with any mix of a fixed $ amount or an agreed % share of either the Revenue (as a Cost of Sale) or the Gross Margin (as an Expense) of products or services based on agreements with the suppliers performing agreed Roles. Classic or traditional Billing Systems simply can not handle the levels of diversity and complexity required to manage the 3Rs in operation. However, our CBS can because it has been purpose built to support the collaborative business model operating with the 3R approach. Important: Since The Money has to be right for business to work, the details of the particular 3Rs that any Active Collaboration adopts is one of the most fundamental and important agreements to be made during the setup phase. It is important that the core members of the collaboration participate in agreeing their 3Rs and consistently apply these in an open and transparent manner. Important agreements in a collaboration include: - Member Rights and Responsibilities
- Roles and Rewards for Products and Services
- CBS Profiles for calculating the Rewards for performing Roles that produce Results
Once these Roles and Rewards are agreed, they can be setup in CBS to administer the Customers, Suppliers, Products, Service Projects, Invoices, Accounts Receivable and Remittances cycle. Your collaboration's Financial Administrator can use the CBS to: - Generate customer invoices for Product and Service delivered from validated Delivery information (for Products) and Timesheets (for Services);
- Receipt and process payments received from the Customers for Products and Services delivered;
- Calculate and produce the Remittance Advices for the appropriate share ($ or %) of Customer payments received for the Suppliers that performed Roles that resulted in the Customer deliverables ;
- Produce reports on financial aspects of the collaboration's operations for management
- Export data from CBS to a wide range of conventional finance and accounting systems
... and all in an open, accurate, timely and cost effective manner. Return |
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